Engineering-based document and information system

Trix Organizer 7 creates a digital archive, which is the cornerstone of modern and efficient document and information management. You can easily search the archive, view the information in the built-in document viewer and keep track of who accesses it, when it has been changed, by whom and the current audit. Backups are always available, and long-term archiving complies with current archiving standards.

The centrally located archive avoids the need for the administration of multiple archives, the information is in one place, with all its revisions. No files lying all over the place and creating confusion about the current version. Storage is secure because the database locks the information and makes it available according to a predetermined authorisation scheme.

Trix Organizer 7 combines documents, structural objects such as buildings, equipment, components, cases, projects and actors. The combination is created according to your needs and offers fast, efficient and qualitative search results to those who recognise that good order of information benefits their business.

Trix Organizer 7 is designed for managing technical documents and engineering information of all types. All kinds of files can be archived in the system. Documents are filed with optional search information for easy retrieval of the latest approved revision or any combination of search information. Complicated cad structures can be handled, simplifying the task of drawing users who want to find their drawings using proven methods. Links can be created between information so that related searches can be made, for example searching for a component and finding related documents – or vice versa!

The built-in document viewer is a server-based feature we call Trix DeepZoom. It sends rendered images to the client, not the entire application file, which leads to significantly faster processing. The images consist of many small parts that very quickly generate the whole image on the screen. Even if the drawing is large and detailed, response times are extremely fast. The small parts are generated immediately when the document file is registered in Trix Organizer 7 for the first time, and each time a new version is created.

There are actually three document viewers, one that shows a preview image, one that shows a detailed document that can be zoomed and panned, and an advanced one that handles the entire application file.

Trix Organizer 7 displays the information determined within the company. By putting all incoming documentation and information through a review procedure, employees can be confident of its quality.

And can avoid seeing other information that has not yet been approved for use.

Users can be divided into groups or roles, with varying tasks and access to information. A group can be given responsibility for and access to the editing of a particular type of document and information. While other groups can only read it.

This division helps to create the appropriate scope of documents and information to be accessed by the members of the group. Not only to prevent access, but also to simplify work by not displaying unnecessary information.

The main advantage of Trix Organizer 7 is the accessibility to search and find the information and the time saving that results from it. Documents become easy to find and reuse for all parties. Finding the right drawing or document is quick. Direct access to documents and information for all users in the organization shortens costly internal time.

Trix Organizer 7 creates the conditions for good strategic information management, which becomes available with just a few keystrokes. Fast and secure access to the information contained in documents is also a strong competitive advantage. The entire organisation becomes much more efficient with well-structured and easily accessible information. An engineering-based business can spend a large part of its working time searching for information, so there is a lot of time to be saved here.

Trix Organizer 7 creates good order for strategic information, creating extended and controlled access for new groups of users who did not previously have this access. Savings in terms of reduced time spent retrieving information are dramatic. New simplified procedures create the opportunity for leaner organizations and better information control.

Trix Organizer 7 creates the conditions for good information management. This in turn gives the business organization control over the information needed to optimize its competitiveness. And good conditions to make decisions on correct background information. Competitive advantages that can be crucial for a profitable business. Strategic information becomes available at the touch of a button. Fast and secure access to the information contained in documents is a powerful competitive tool.

Trix Organizer 7 gives more users the chance to search and find the information themselves. Documents become easy to find and reuse for all parties.

More people also have access, which increases the opportunities for collaboration through the redlining and annotation features available on documents. It becomes easy to reproduce errors that are detected, for example a drawing where the error is detected in the field. And the quality of information can therefore be increased step by step.

The whole organisation becomes much more efficient with well-structured and easily accessible information. An engineering-based business can spend more than half of its working hours searching for information, so there is a lot of time to be saved.

Trix Organizer 7 forms the toolbox for the necessary procedures required for implementation in daily work. There are functions to manage workflows and procedures as part of quality management. The procedures should be part of an overall business process, describing the operations and management systems. Quality management systems are an increasingly important competitive tool, as quality requirements make the difference between a good or bad end product.

For those who want to market profitable quality products with complex and large content, quality management is required that controls high and continuous quality. A number of interrelated activities must be defined and controlled, which is done with procedures in a flow.

The most effective way to manage these requirements is through document and information management. In this way, the various audit projects can be managed with full control over review and approvals. This supports high quality over time.

With this support, the quality of the information can be controlled and the whole solution can become part of a quality system.

Key benefits of Trix Organizer 7:

• All documents and information are stored in a central database, providing secure and robust storage of your organization’s documents and information
• You create access entirely according to your, and different users’ needs
• You get complete control over all your engineering information
• Always the right version, for the current need and at the right time
• Eliminates the risk of duplication of effort
• The quality of information is improved and secured over time
• Traceability of changes is created, always see when it is changed and by whom
• Can support many different engineering processes through configuration
• Easy and user-friendly interface according to different users’ needs

• Built-in document viewer and thumbnails let you see the documents
• You can print documents to scale, even zoomed in
• Collaborate over notes and annotations on documents
• Everyone can create notes when errors are found on a document
• Customised reports, a quick way to get information out according to your needs
• Permission control per user or group, allocate information according to need and confidentiality
• All information is protected and backed up
• Central archive management provides secure protection against unauthorised access
• Multiple interfaces available for integration with other computer systems
• Links to external computer systems are available

• Controls who can see and edit what, and when
• Logs all changes, when and by whom
• Generates real-time reports on document status
• Controls check-in and check-out of documents
• All document distributions are logged
• Ability to select user license as needed
• Add modules as needed over time

• Keeps track of your work in progress, reminds you which
• Always finds the latest and correct version
• Collaborate on documents through annotation and redline features
• Customise the user interface, searches, filters and favourites to suit your needs
• Distribute documents through email distribution lists
• Get a quick overview through thumbnails and previews of documents